ERoSH seeks new Honorary Secretary and Treasurer
ERoSH is seeking volunteers to join their Executive Committee as Honorary Secretary and Treasurer.
ERoSH's Executive Committee meets between four and six times a year. If you'd like to be involved in our work, then read the role descriptions below and email us at info@shelteredhousing.org
Role of Honorary Secretary
The role of the Company Secretary has responsibilities to the Executive Trustees, and the charity. Within each, the Company Secretary's role can be very diverse.
The Executive
- To ensure that the procedure for the appointment of trustees is properly carried out
- To assist in the proper induction of trustees.
- To be available to provide comprehensive practical support and guidance to trustees both as individuals and as a collective.
- To ensure compliance with the required standards of good governance by raising matters which may warrant the attention of the Executive.
The Company
- To ensure compliance with all relevant statutory and regulatory requirements.
- To administer the formalities of the AGM.
- To assist in the implementation of the Business Plan and its aims and objective by ensuring that the Executive's decisions and instructions are properly carried out and communicated.
- To provide a central source of guidance and advice within the company on matters of business ethics and good governance.
Role of Treasurer
Involves:
- Leading, chairing and facilitating the finance sub committee meeting (Set agenda, agreeing minutes with Chair's assistant)
- Contribute to the construction and delivery of the finance element of the business plan
- Ensure the procurement strategy is adhered to
- Produce a quarterly update of the accounts in association with the administrator (Receive cashbook from administrator, update it and forward to finance sub committee after entering spends on cashbook by overwriting)
- Issue cheques and account for all spends
- Correspond with the auditor (deliver financial papers, respond to preliminary report (questions)
- Oversee the budget setting and monitoring processes
- Maintain files of spends, income and trustee decisions (AGM, trustee meeting, finance sub committee meeting)
- Oversee and update risk mapping
- Bring auditor recommendations to the executive
- Ensure awareness of good financial practice for charities
- Contribute to prudent development of the charity
- Maintain (with the administrator) an assets register
- Ensure insurances up to date
- Be the Guardian of the cheque book and the bank account
- Be a source of accountability for decisions that have a financial impact
- Ensure compliance with good practice in financial governance.
Person Specification for the role of Treasurer:
- A Trustee (or someone willing to serve as such)
- Good financial management skills
- Willing to utilise the governance hub (see http://www.governancehub.org.uk/ )
- Good knowledge of the sector (networked?)
- Good communication skills (ability to lead meeting and drive objectives, make presentations?)
- Email enabled with spreadsheet capability.
